Gmail, Google’s email system, is steadily growing in popularity. This is not a surprise; Google hasn’t developed too many products that prove unpopular with consumers. But are you using Gmail to its fullest potential? Below you can find some tricks to help you organize your inbox.
Label your messages: Is your email inbox packed with messages from friends, co-workers, bosses, and family members? It can prove difficult to keep track of these messages. Luckily, Gmail allows you to add brightly colored labels to your messages which helps organize your inbox. For instance, you can slap a bright red “Urgent” label to all messages that you need to address quickly. You can put a blue “Vacation” label on emails relating to hotel reservations, car rentals, and other vacation-planning activities. If you’re conducting a job search, emails from prospective employees and networking contacts might have a purple “Job search” label.
Free up space with archiving: Do you like to keep your inbox clear of emails, but you can’t delete ones you have read because you might need them? Rather than create a bunch of different files you can just archive old emails. Archiving emails sends them to an “All Mail” folder so they don’t clutter up your inbox but you can still access them when needed.
Add a signature: Everyone ought to have an email signature, it saves a lot of time because you don’t have to type your name and contact info at the bottom of each and every email. After you have created a signature, Gmail will automatically drop it into the bottom of your emails.
Filter your incoming messages: Gmail can automatically filter your incoming emails. For instance, if you are presently accepting applications for a job opening, you can create a filter that sends any email with the words “resume” or “application” to a file you’ve created called “Applicants”. Or if you want all of the emails that come from your supervisor to be labeled as “Urgent”, it can be done with this feature.